One record per vendor,
from application to payout.
Applications, approvals, documents, booth bookings, deposits, storefronts and payouts all attach to the same vendor, so nobody is chasing a spreadsheet to find out who paid, who is insured and who is showing up.
Six stages.
One vendor record.
Most teams lose vendors somewhere between the application form and the payout spreadsheet. Here every stage writes to the same record, so the history is still there next season.
Apply
Vendors complete a guided, step-by-step application on your site, with validation as they go rather than a rejection email afterwards.
Review
Approve, waitlist or decline from one queue. Decide whether unapproved vendors may book while their application is still open.
Onboard
Collect licenses, insurance certificates and signed agreements, with deadlines and reminders handled for you.
Book
One event or a whole season in a single checkout, with deposits to hold the space and the balance collected later.
Sell
Each vendor gets a branded mini-site and storefront, share tools and QR codes, and payouts that split automatically.
Retain
Rewards, targeted announcements and a performance history that tells you who to invite back first.
No more
spreadsheet chaos.
Managing vendors with Google Docs, Sheets and Forms is a nightmare. Zinifly replaces all of that with one platform.
- Google DocsCopying and pasting vendor information between documents.
- SpreadsheetsEndless rows and columns to track vendors, payments and assignments.
- Manual formsDisconnected forms and re-keyed data. Vendors apply, and someone types it in again.
One platform.
Complete control.
- Vendor registration and applications in one place
- Automatic payment collection and tracking
- Visual space assignment with the venue builder
- Built-in messaging and communications
- Real-time analytics and reporting
Vendors register
in under two minutes.
Your vendors will love how easy it is to apply. The guided registration form captures all the information you need without the friction of paper forms or disconnected online surveys.
- Mobile-friendly formsVendors can apply from any device, anywhere.
- Customizable fieldsAdd the questions that matter to your market.
- Document uploadsCollect insurance, licenses and permits digitally.
- Validation as they goProblems are caught on the step where they happen, not in a rejection email afterwards.
Vendors book and pay,
all in one place.
Let vendors browse your events, select their spaces and pay without you lifting a finger. Or keep control with manual approval and charging. Both modes work on the same booking.
Self-service mode
Vendors pay after approval. Ideal for markets that want to automate.
- Vendor browses available events
- Submits a booking request
- You approve with one click
- Payment processed automatically
Manual control mode
You charge the vendor’s stored card whenever you are ready.
- Vendors save a card on file
- Review bookings at your pace
- Charge when you are ready
- Split payments if needed
Assign vendors to spaces
with visual precision.
Use the interactive venue builder to create your floor plan, then drag and drop vendors to their assigned spaces. Print manifests that make check-in a breeze.
- Drag-and-drop venue builderCreate custom floor plans for any venue or outdoor space.
- One-click assignmentsAssign vendors to spaces with a single click.
- Printable manifestsGenerate check-in sheets with vendor names and space numbers.
Every vendor gets a mini-site
and an online shop.
Once approved, vendors build their own branded presence on your market’s website with a drag-and-drop builder, and get an ecommerce shop to sell all week, not just on market day.
Drag-and-drop builder
Vendors customize their mini-website with photos, descriptions, products and more. No coding required.
- Custom branding and colors
- Photo galleries
- Business info and hours
24/7 online shop
Vendors are not limited to market days. They sell products around the clock from their own storefront.
- Unlimited products
- Inventory tracking
- Order management
Automatic payouts
Powered by Stripe Connect, vendor sales settle to the vendor’s own bank account, and you can earn a commission on every sale.
- Automatic splits
- Processor payout schedule
- Commission of up to 5%
Built-in messaging for
vendors and customers.
Vendors get their own inbox to receive and respond to customer inquiries. No need to share personal email addresses or phone numbers.
- Customer inquiriesVisitors can message vendors directly from their mini-website.
- Instant notificationsVendors get email alerts for new messages.
- Conversation historyFull message history stored and searchable.
Print and check in
vendors with ease.
Generate printable manifests for any event showing exactly which vendor is assigned to which space. Check-in day becomes a checklist.
- Complete vendor listSee all vendors, spaces and payment status at a glance.
- Check-in boxesMark vendors as arrived right on the printed sheet.
- Export optionsPrint, download a PDF, or export to a spreadsheet.
Know your vendors
inside and out.
Vendor performance, attendance and revenue in one report, so you can see who your best vendors are and who might need attention.
Your vendors show up
everywhere else too.
The vendor you approve here is the same vendor placed on the booth map, paid out after the event and counted in your reporting.
Event management
Vendors apply to and book the events you publish.
Learn moreVenue and booth maps
Place approved vendors on the floor plan and tell them where they are.
Learn morePayments and payouts
Booth fees, deposits, balances and automatic vendor payout splits.
Learn moreEcommerce
Vendor storefronts with shipping, pickup and order management.
Learn moreDocuments
Licenses, insurance and agreements collected before setup day.
Learn moreVendor rewards
Loyalty programs that keep your strongest vendors coming back.
Learn moreQuestions
organizers ask.
The ones that come up before a market moves its vendor program across.
Something else? Email sales@zinifly.com or book a live demo.
Can we move our existing vendor list across?
Yes. Bring your current vendors, their contact details and their history, and we will help with the import rather than leaving you to re-key a season of records.
Can vendors apply and pay without us doing it for them?
That is the default. Vendors complete a guided application on your own site and pay online. You can also enter a booking manually for the vendor who will always phone instead.
Do we have to approve a vendor before they can book?
Your choice. There is a setting for whether vendors who have not been approved yet may book a space, so a market that wants to fill dates quickly and one that vets everyone first can both work the way they prefer.
How do we make sure everyone is licensed and insured before setup day?
Required documents are attached to the vendor with their own deadlines, and reminders chase the ones still outstanding, so the gaps are visible well before the morning of the event.
Can vendors sell online between events?
Yes. Each vendor can have a branded mini-site and storefront under your market, with shipping or local pickup, and sales route to them through your payment setup.
Who gets the vendor payouts, and when?
Vendor sales split automatically through your payment processor rather than waiting on a month-end reconciliation. Timing follows the processor’s own payout schedule.
Get your vendor list
off the spreadsheet.
Start free and onboard your first vendors this week, or bring us a full season of applications, documents and payments and we will help you move it across.
Import your existing vendors and their history rather than starting over.
Decide who can book, what documents are required and when payment is due.
Support from people who know how vendor programs actually run.