Digital documents
and e-signatures.
Create contracts, agreements and templates. Send documents to vendors for digital signature, and manage all your vendor documentation in one secure place.
Zinifly provides document and signature tools, not legal advice. Whether a document is enforceable depends on its content and your jurisdiction. Read the note
Vendor agreement 2026
This agreement is entered into between {market_name} (“Market”) and {vendor_name} (“Vendor”). The Vendor agrees to comply with all market rules and regulations as outlined below…Paperless vendor contracts
made simple.
Stop chasing paper signatures. Create professional contracts and agreements, send them to vendors instantly and collect electronic signatures from one dashboard.
For market admins
Everything you need to issue and track documents.
- Create custom document templates
- Send contracts to any vendor
- Track signature status in real time
- Download or print signed documents
- Store all documents securely
For vendors
A portal where documents wait for them.
- View pending documents in the portal
- Sign digitally from any device
- Access signed documents any time
- Download PDF copies
- Print for their records
A record behind every signature
Evidence you can point to later.
- Signer confirms intent before signing
- Timestamp on every signature
- IP address and device recorded
- Activity log for every document
- Designed around the ESIGN Act and UETA
Templates for
every situation.
From vendor agreements to liability waivers, build a template once and reuse it with any vendor.
Vendor agreements
Standard terms and conditions for vendors participating in your market.
Booth rental contracts
Space rental agreements with pricing, location and duration terms.
Liability waivers
Collect a signed liability release from every vendor before setup day.
Insurance requirements
Document insurance requirements and collect proof of coverage.
Rules and regulations
Market rules that vendors must acknowledge and agree to follow.
Food safety agreements
Food handling and safety compliance documentation for food vendors.
Confidentiality agreements
NDAs and confidentiality documents for sensitive partnerships.
Custom documents
Any document type specific to your market’s needs.
Zinifly gives you the tools to create, send and sign documents. It is not a law firm and does not provide legal advice. Templates are starting points: have your attorney review important agreements, and check whether your document needs notarization, witnessing or other formalities. Zinifly does not guarantee that a document is legally sufficient or that a signature is enforceable in every jurisdiction. See Section 33 of the Terms of Service.
From creation to signature
in minutes.
A streamlined process that saves hours of administrative work.
Create a template
Build your document from scratch or start from a pre-built template. Add text, signature fields, date fields and placeholders that auto-fill with vendor information.
Send to vendors
Select one or many vendors and send with a single click. Each vendor receives an email and can open the document from their portal.
Vendors sign digitally
Vendors review the document and add their signature from any device: computer, tablet or phone.
Access and manage
Admins and vendors can view, download and print signed documents any time. Everything is stored with a complete audit trail.
Build templates
once, reuse forever.
The template builder makes it easy to create professional documents. Add signature fields, date fields and dynamic placeholders that fill with vendor information automatically.
- Signature fieldsOne or multiple signature fields anywhere in your document.
- Date and time stampsCapture exactly when documents are signed.
- Dynamic placeholdersAuto-fill vendor name, business name, email and more.
- Reusable templatesSave templates and use them for any vendor, any time.
Easy signing
for vendors.
Vendors can view, sign and manage all their documents from their own portal, on any device.
- Email notificationsVendors get an instant alert when a new document is waiting for their signature.
- Sign from any deviceDesktop, tablet or smartphone. Vendors sign wherever they are.
- Document historyA complete archive of pending and signed documents, accessible any time.
- Download and printPDF copies for their records.
Less admin.
Better records.
Digital document management saves time, reduces errors and keeps your market organized.
Save hours weekly
No more printing, mailing, scanning or chasing paper signatures. Send and collect signatures in minutes.
Find documents instantly
Search and filter by vendor, type, status or date. No more digging through filing cabinets.
A clear signing record
Every signature is stored with its timestamp, IP address and activity log, so you can show who signed what, and when.
Reusable templates
Create a template once and use it for every vendor. Consistency without repetitive work.
Kept with the vendor record
Documents live in your account behind your login and are served over HTTPS. Open them from anywhere, any time.
Deadlines and reminders
Documents attach to the vendor with their own deadlines, and reminders chase the stragglers before setup day.
Documents live on
the vendor record.
A signed agreement, an insurance certificate and a booking all belong to the same vendor, so setup day runs on one list.
Everything about
digital documents.
Legal standing, signing, storage and follow-up.
Something else? Email sales@zinifly.com or book a live demo.
Are electronic signatures legally valid?
In the United States, the ESIGN Act and the state laws based on UETA give electronic signatures the same legal standing as handwritten ones for most business agreements. Zinifly records the signer’s confirmation, a timestamp, the IP address and an activity log with every signature. Whether a particular document is enforceable still depends on its content, the signer’s authority, your jurisdiction and the type of transaction, and some documents need notarization or other formalities. Zinifly is not a law firm, so have your attorney review important agreements.
How do vendors sign documents?
Vendors receive an email notification when a document is ready. They log into their vendor portal, review the document and sign by typing their name or drawing their signature. It takes seconds and works on any device.
Can I send the same document to multiple vendors?
Yes. Create a template once and send it to as many vendors as you need. Each vendor receives their own copy with their information auto-filled, and you track each signature individually.
Can vendors download and print signed documents?
Yes. Both market admins and vendors can download signed documents as PDFs at any time, or print directly from the portal.
How are documents stored and secured?
Documents are stored in your Zinifly account behind your login and transferred over HTTPS. Each one keeps an activity log showing who signed what and when, and both you and the vendor can download a PDF copy for your own records.
What if a vendor does not sign?
You can see which vendors have pending documents and send reminder emails from your dashboard. You always know the status of every document and can follow up as needed.
Ready to
go paperless?
Start creating, sending and collecting digital signatures today.